General information

1. Registration for the EGU General Assembly 2023 is secured via payment of the appropriate registration fee.
2. There is no waiving of registration fees except for scientists receiving a Roland Schlich travel support or an EGU award or medal.
3. Renew your EGU membership while registering for the meeting to benefit from reduced registration rates.
4. The fee for on-site participation includes participation in the on-site and provides access to the virtual part of the meeting. It also includes a public transportation ticket. The public transportation ticket is valid Monday–Friday, 24–28 April 2023, within Vienna (Zone 100). Please note that this ticket does not cover the transportation to and from the airport.
5. The fee for virtual participation provides access to the virtual part of the meeting.
6. Please read our instructions for online registration as well as our terms and conditions.

Rates for on-site participation

Early registration rates provide three payment options: (a) by credit card, (b) by PayPal, or (c) by bank transfer. However, if you want to purchase an EGU membership while registering, the payment is by credit card or PayPal only. Standard registration rates are applied after the early registration deadline and until the end of the conference. These rates can be paid online by credit card or PayPal only. Participants from most European countries can choose to receive their name badges by mail prior to the conference if payment is received by 8 March 2023.

Support personnel or additional (non-scientific) attendees

In addition to the scientific attendees, there are two special types of attendees as follows:

• Support personnel and carers of paid scientific attendees, particularly for those with medical or mobility support needs, are free of charge. Their registration can only be acquired by email. The full name and email address of the support person together with the invoice number of the registered attendee must be provided. A special registration link will then be sent to the support person.
• Children of paid scientific attendees under the age of 18 are free of charge. Their registration can only be acquired by email. The full name of the child(ren), the age, and the invoice number of the registered attendee must be provided. Any attendee under 18 years of age must be accompanied by a legal parent or guardian.
• Please note: unless for a disability, translators are considered to be active participants and have to pay regular rates (see above). Translators required to support the official conference language (English) do not qualify for medical support exemptions, however translators for people who are deaf, hard of hearing, or who support individuals with different learning requirements do qualify. If you have additional questions please email for clarification.

Opening hours

The opening hours of the name badge pickup counters on site are as follows:

Rates for virtual participation

Early registration rates provide three payment options: (a) by credit card, (b) by PayPal, or (c) by bank transfer. However, if you want to purchase an EGU membership while registering, the payment is by credit card or PayPal only. Standard registration rates are applied after the early registration deadline and until the end of the conference. These rates can be paid online by credit card or PayPal only.

Instructions for online registration

• Please ensure you have read and understood the cancellation policy on registration conditions as provided on the website.
• All information should be typed in upper and lower case (e.g., Jane Smith).
• Since the reverse-charge procedure is applied to registrations for pure online events, attendees from affiliations within EU countries must provide the valid VAT ID of their institution. Attendees from German affiliations are subject to German VAT taxation.
• You will have the opportunity to review and edit any registration details before the final stage of payment.
• 60 minutes is the maximum time allowance to complete the form before the system times out.
• The current versions of Firefox, Google Chrome, Safari, and Edge are the preferred platforms for use of the forms.

Terms and conditions

General

• Registration must be accompanied by payment. Otherwise, no access (on-site or virtual) is granted.
• Early registration must be accompanied by payment. Otherwise, it will not be processed and the standard registration rates will be applied.
• Registrations are for the person acquiring the registration and paying the registration fee; registrations are non-transferable.
• Registration for the conference implies the acceptance of the rules of conduct.
• Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than six weeks after the last day of the conference. Later requests cannot be considered.
• Changes to the registration rate selected in the finalized registration form, including received invoice, are only possible for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new one through the registration form, including the correct registration rate. Please note that the deadline for early registration also applies in these cases.
• If you either pay for on-site participation or virtual participation, but later need to change your participation type, please contact accounting@copernicus.org by requesting the change and stating your invoice number. You will receive a full refund of your paid fee and you have to register again at the rate that is valid at the time of your new registration. Since the registration ends on Friday, 28 April 2023, 12:00 CEST, such changes are no longer possible after that deadline since you cannot renew your registration product.

Pandemics, hazards, and force majeure

• Any person who attends the conference on site in Vienna is obliged to follow any official regulations regarding health and hygiene that are valid during the conference runtime. Such regulations are considered official and mandatory if publicly announced by the European Union/Commission, the federal government of Austria, the federal state of Vienna, the city of Vienna, or the Austria Center Vienna as the hosting venue.
• The obligation to follow official health and hygiene regulations is not only applied to COVID-19, but to any other pandemic or epidemic that might occur in the future.
• Hazards that make it impossible to run the EGU23 at the Austria Center Vienna grant Copernicus Meetings the right to cancel the event and therefore terminate the paid registrations of on-site attendees. In such cases, on-site attendees will either be offered a virtual attendance and get the difference between paid fees and virtual attendance fees reimbursed, or, if no virtual equivalent takes place, the full registration fee is reimbursed. Copernicus Meetings, however, will not be liable for other costs the attendee might have had (e.g., travel, accommodation).

Cancellation policy

• Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings before 8 March 2023. The cancellation fee is €50.
• Cancellations after 8 March 2023 and no-shows are not eligible for a refund.
• There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Insurance

The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the EGU General Assembly 2023. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.

Disclaimer

By registering, participants acknowledge and consent that during their attendance at EGU23 their contributions to online sessions may be recorded by an official of the conference. This content may be distributed or published at the discretion of the European Geosciences Union. If you do not wish to be recorded, you are required to formally advise the EGU Office in advance.